In the explosion of internet use at a global scale, the need for a reliable email service had made technology company startups find roots in providing emails. The first ever public availability of Gmail dates back to the year 2004. Gmail, is a free email service, being maintained and developed by Google. Google’s reliance on Gmail back then has been profound, as the future of Google’s road to search engine dominance has adapted to market challenges by supporting basic integration to a Google Account and specific integration to services like Google+, YouTube, Google Drive, Google Hangouts, Google Calendar, and Google Buzz. Now, advertising-supported free Gmail webmail service can be used as an android app, via compatible browsers, and computers . Since then, Gmail service and GUI has become customised and tailor fit to many other products and services offered by Google. Due to this, we are being given a set amount of storage space per Google account, with the basic storage (free) of up to 15 Gigabytes. Due to this interlinking and aggregation of user data comming from various Google services, the 15 GB of storage space that come free when you sign up with Google can be quickly get filled up. We then explore ways to free up space in our Gmail email account.
Why Gmail Storage gets Full?
Usually, our Gmail email gets full, and we get a banner error message showing us that our space is almost full or exceeded. As you might already know, there is a 15 GB storage you can use in a free Gmail or Google account. The Google storage is limited, and our usage of the service will consume the 15 GB allocation when not maintained or monitored. Files can accumulate, and irrelevant old files might get overlooked and left there on your Google account to pile up. Why does it gets full? It gets full because 15 GB is just low storage space for big mailbox and backup Google drive cloud storage.
Most files under “My Drive” of Google drive that are videos, pictures, photos, program installers, and other big files will definitely use the space that your Gmail account could use. Since this is the case, availing a paid service monthly with a big storage space is ideal, if ever you will use Google storage space as a primary means of doing online webmail and cloud storage. Older emails also tend to accumulate spam messages, old messages, big attachments, and big number of inbox items that will get some storage space as years go by. It is important to identify our next step, once the dreaded Storage fulls hows up in our Gmail.
How to Increase Gmail Storage Space for Free?
Clear space is the answer to the free Google accounts. For the Gmail email to send and receive emails when the storage is full, we may do this simple tips to clean up and give space for our future Gmail emails. Clear up some space in Gmail, Google Drive, and Google Photos so that new items will be saved. We will talk about how to increase storage space for free.
Google Drive, Gmail, and Google Photos are the Google services we may start cleaning up. Move bulky program files away from Google Drive and just save it to your hard disk space. Other bulky files include songs, videos, and PDF books. PDF books with color and hundreds of pages may eat up 100MB of storage per file, or a 1 to 2 hour video saved in storage can eat up 2GB. Move the files that is not critical for backup to another location such as an external drive, instead of the Google drive.
Photos range from 1MB to 10MB per file, and since we love saving a lot of pictures with very little maintenance in deleting the unneeded files, we normally save 10 to 1000 pictures. Our mobile phones has backup sync of Photos, which can easily fill up our Google account storage without us being aware. Clean these unneeded files, and remove trash permanently whenever possible to save space.
Gmail emails for business often receive a lot of reply. Hence, consider deleting the Trash email items (purge) and delete spam messages. If you do not consider a paid solution, then the best way to maintain free Google email and space is by doing the steps mentioned above. An example of an old email address storage use is as follows: 20 emails a day with attachments, to be received in the net 4 to 5 years can fill up the space. 15GB is only 15,000 MB and having many email items will be a matter of time.
Archive Gmail Emails
When you are using other email service, like a Microsoft Exchange server work email, then you might have encountered saving an archive of old emails. This is a standard feature of such corporate email and server, to maximize records of emails and to lessen the workload of the email client for better performance. Such performance is critical when searching an email item, and ensuring fast email tracking. PST files are handy. It is easily opened in Ms Outlook, and can be the answer to our problems in storage.
If you happen to be using an Outlook email client, just open your Gmail email inside outlook to start the built-in archive tool. That is how easy it is to free up space on my gmail account, and still keep an archive of old emails. Be advised that there will be proper settings to be applied inside the Outlook program for Gmail email to link to it.
- Open Control Panel, then go to Mail by searching for the word “Mail”. Add the Gmail email, then fill up your gmail password.
- If the Google account is set for “allow less secure apps to access your account”, then proceed to next step. Otherwise, you might encounter difficulty logging in to Outlook which can be addressed by enabling it (if not don’t use 2-Step Verification), from this link.
- Use the following settings for IMAP: imap.googlemail.com for Incomming server, smtp.googlemail.com for outgoing server, under advanced- set incomming port to 993 for SSL, and lastly set outgoing port to 587 for TLS. This is the setting that worked as of August 2018, and is included in the Gmail support website.
- Click Finish, and open MS Outlook email client.
To start the archiving of the Gmail email, go to your gmail inbox inside Outlook app. Go to File> Open & Export > then Import. Export. Select “Export to a file”. Name it as your archive, and find the backed-up emails for removal from the Outlook Gmail mailbox.
…Not Free Option
Buy more space with this option. When you buy for extra Drive storage, you’ll be automatically upgraded to Google One with no additional cost. Benefit includes the increase of the storage for Gmail, but also includes the following: more space for Google Drive and Photos, and up to 5 family members sharing of membership and cost.
Most popular plan for upgrading storage is the 1TB storage for Php 479.00 every month. 1TB is a big storage space, and is 67 times bigger than the free 15GB storage space.
If you need bigger storage than the 1TB, there is a 10TB storage subscription for Php 4,799.00 every month. It is 670 times bigger the 15Gb storage free space.
The cheapest option is the 100GB storage for Php 89.00 every month.